Customs
Customs

One of the most critical documents in international trade is the customs declaration. Whether for import or export, this form ensures that goods are legally defined and that customs procedures are followed properly. For e-exporters and businesses using express shipping, managing this process correctly provides significant time and cost advantages.

In this guide, we clearly explain what a customs declaration is, what information it requires, and how to fill it out accurately.

What Is a Customs Declaration?

A customs declaration is an official document submitted to customs authorities when goods enter or leave a country.
It includes essential details such as the type, quantity, value, and origin of the goods.

With this document:

  • Duties and taxes are processed

  • Legal movement of goods is recorded

  • Statistical tracking is maintained

Who Prepares a Customs Declaration?

  • Exporters or importers
  • Licensed customs brokers
  • Logistics companies (especially in express shipping with simplified procedures)

For e-commerce exports, the Electronic Customs Declaration (ETGB) is commonly used, and it is typically handled by your logistics partner.

What Information Is Included in a Customs Declaration?

  1. Sender and recipient information

  2. Product HS Code (GTIP)

  3. Clear product description

  4. Quantity and unit (e.g., pcs, kg)

  5. Country of origin

  6. Invoice value and currency

  7. Mode of transport and carrier details

  8. Number of packages, weight, volume

  9. Customs procedure (e.g., export, temporary export)

  10. Required documents (invoice, waybill, licenses, etc.)

How to Fill Out a Customs Declaration (Step by Step)

1. Determine the HS Code
Each product must be classified under a specific Harmonized System (HS) Code, which determines applicable taxes and duties.

2. Prepare Your Commercial Invoice
The invoice must match the declaration. Ensure all data (value, product details, buyer information) is complete.

3. Use a Clear Product Description
Avoid generic terms like “shirt”. Instead, write “Men’s long-sleeve cotton shirt” to prevent misunderstandings during customs clearance.

4. Choose the Correct Customs Regime
Is it a regular export or a temporary shipment? Selecting the right regime streamlines the process.

5. Enter Transport Details and Carrier Name
If shipping via express courier, clearly state this. It affects processing methods.

6. Submit Electronically (ETGB)
For micro-export, your ETGB is usually submitted by your logistics provider through electronic channels.

Common Mistakes in Customs Declarations

  • Using the wrong HS code
  • Discrepancies between invoice and declaration
  • Missing documentation
  • Incorrect origin or quantity details

Managing Customs Efficiently Boosts Your Business

Though customs declarations may seem complex, they are easily managed with accurate information and the right logistics partner. For e-exporters, the process is often simplified with streamlined procedures and electronic systems.

With strategic planning and strong logistics collaboration, your express shipments can reach anywhere in the world—fast, secure, and fully compliant. At Solmaz Express, we manage your customs declarations on your behalf and ensure a smooth, complete export process.

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